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| IMS Check-in/Check-Out - Back to main page |
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The Check-In/Check-Out Module is an integral component for any multi-specialty, individual ambulatory clinic/office, or multi-office practice. It may be utilized by any staff member (front office staff, MDs, MAs, office managers, off-site managers) that wish to manage the entire patient flow by doctor, room and procedure in and out of multi-specialty, multi-office, individual ambulatory clinics or offices. With the Healthcare Portal feature, patients can even schedule their next appointment and enter/fill out information for required forms via a secure Internet interface.
There is also an auto-scan feature for insurance cards and photos that syncs directly into the patient's electronic chart. This ensures that insurance cards and personal information is recorded as-is with no error prone manual data entry. Practices are effortlessly able to stay up to date with frequently changing patient insurance information increasing the accuracy and timeliness of collections. |
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| Key Features : |
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Intermittent updates of the patient's appointment status relays waiting time and patient location in the office |
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Patient tracking from check-in to check-out provides assurance that all required procedural documents, insurances, billing, payments, visit notes, prescriptions, letters, and follow-up appointment scheduling are complete |
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Auto Check-In permits the patient to check themselves in when arriving at the office using a secure and private computer interface: the patient is able to input their demographics and complaints before seeing the doctor |
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Mufti-office functionality allows viewing and monitoring of all offices from a central location |
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| Check-In Module Features : |
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Individualized view(s) |
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Quickly validate patient demographics and insurance details |
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Collect Vital signs |
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Ability to handle walk-in patients |
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Secure Auto Check In kiosk (patient can securely, quickly check themselves in) |
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Auto reminder for applicable forms to be filled (patient questionnaire, demographics, insurance, etc.) and presented to patient. |
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Auto reminder for applicable forms to be signed (HIPAA Agreement, Insurance Authorization, etc.) and presented to patient for signature capture. |
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Ability to alter attending physician on the fly |
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Room selection and assignment at check-in |
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Ability to quickly and easily monitor patient location and waiting status throughout office(s) |
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Alert and prompt for user defined parameters (outstanding balances, insurance expiration, etc.) |
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Auto prompt for collection of co-payments |
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Proactively obtain digital pictures |
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Desk-side scanning of ID, forms, insurance cards, etc. |
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Monitor waiting time |
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One-click access to patient’s chart view |
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| Check-Out Module Features : |
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Individualized view(s) |
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Prompts for: |
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Follow up notes |
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Schedule next appointment |
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Auto print letters or careplans |
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Visit note |
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Confirmation of next appointment |
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Work excuse |
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Reminders (MD defined for such things as follow-up) |
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Print/Fax prescription |
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If not signed during Check In, reminders for forms to be signed |
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If applicable, Lab Test/Specimen labels printed for MAs or office staff |
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If Superbill not completed by physician, front staff to be prompted |
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One-click access to patient's chart view |
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| Additional Validation Details |
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| SuiteMed's unique Check-In/Check-Out Module is completely customizable by user and/or administrator with a thorough, step-by-step prompting flow that ensures the completion of all vital check-out tasks -- for the office, the patient and the regulatory environment. These check-out prompts include : |
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Notification of an incomplete Superbill to ensure every patient encounter gets appropriately billed |
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Checking for co-pays or balances due from patients |
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Collecting any updated insurance or demographic information |
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Processing any referrals or care-related orders |
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Scheduling follow-up appointments |
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Printing the visit note and/or care plans for the patient |
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Ensuring receipt of all necessary lab test specimens and the printing of corresponding labels |
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Printing of letters and certificates |
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Reminders that can be directed to any staff member |
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Faxing and/or printing of prescriptions |
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One click access to patient chart view |
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| Managed Care |
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| SuiteMed's IMS offers a complete contract management solution that ensures that all preferred and necessary documents, forms, insurance details and demographic information is received and input into each patient's electronic master chart - before the patient is checked in. |
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Users are prompted to validate patient information or necessary authorizations and referrals at the appointment scheduling, check-in, check-out and billing points of the patient encounter where required |
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The system also notifies users of procedures that are not covered, diagnoses that are incorrect, and required modifiers that are missing |
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| IMS Check-in/Check-Out - Back to main page |
